Village and Community Halls: Your Essential Guide to Building Surveys

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Volunteers managing over 10,000 rural community halls across England are now receiving expert guidance to help them commission the right type of building survey.

This valuable resource was developed by ACTion with Communities in Cumbria, who, through their work with rural halls across the region, discovered a gap in knowledge among funders, surveyors, and village hall committees. There was often confusion around the specifics of what’s required when commissioning and carrying out surveys on village halls and similar community spaces.

The guide has been expertly crafted by Ben Stagg, Director of Stagg Architects, who also authored ACRE’s Net Zero Design Guide in 2024.

The comprehensive guidance takes hall committees step-by-step through the process of obtaining a building survey, explaining the various types of surveys available, and offering advice on how to engage with a surveyor. A dedicated section for surveyors provides useful insights that committees can share when commissioning their own surveys. There’s also an in-depth chapter focusing on energy surveys, ensuring your hall can be both sustainable and efficient.

Why Surveys Matter

Surveys play a crucial role in maintaining the condition of your hall and ensuring that any alterations or improvements are both appropriate and beneficial. They not only provide an accurate description of the current state of the building but also help identify areas for improvement and assess potential recommendations for future work.

Julie Minns, Member of Parliament for Carlisle and North Cumbria, commented:

“This guide is absolutely invaluable. Community buildings are essential hubs for local people across the country, and particularly so in rural areas where isolation—both social and geographical—can be a significant challenge. The diverse range of activities taking place in community centres across North Cumbria demonstrates just how crucial resources like this guide from ACRE are.”

Support from the National Lottery Community Fund

The guide has been made possible thanks to the support of the National Lottery Community Fund, through their Northumberland, Durham and Cumbria Community Places initiative. The Fund has long been committed to supporting projects that enhance local community spaces.

The National Lottery Community Fund provides grants to hundreds of village halls each year. Duncan Nicholson, Regional Head of Funding for the North East and Cumbria, said:

“Thanks to the generosity of National Lottery players, we’re able to support the vital and innovative work carried out by projects like this. Communities across Northumberland, Durham, and Cumbria will continue to benefit from well-maintained, accessible community venues that are not only fit for purpose today, but are also safeguarded for future generations.”

Download the Guide

To access the full guide, click here.

West Berkshire: Have your say on main changes to the Local Plan Review

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West Berkshire Council public consultation on the main changes to the district’s Local Plan 2022- 2039 is now live.

The Local Plan sets out planned development for West Berkshire and guides decisions on future development proposals in line with the needs of the district.

The Public Examination stage began earlier this year with a number of public hearings – the last of which took place on 3 October 2024. During this process, the Planning Inspector required additional sites to be identified to address a shortfall in the number of houses to be delivered within the next five years. Consequently the Council put forward the following amendments and additions to the plan:

  • An increase in the number of homes in North East Thatcham from 1,500 to 2,500, including a masterplan Supplementary Planning Document 
  • Additional sites proposed for housing at: 
  • Henwick Park, Bowling Green Rd Thatcham – approximately 225 homes 
  • East of Regency Park Hotel Thatcham – approximately 45 homes 
  • Pincents Lane, Calcot – approximately 138 homes 
  • Land north of Pangbourne Hill Pangbourne – approximately 25 homes. 

These sites achieve the enhanced housing numbers the inspector expected to have in the Local Plan. 

The Government requires every Local Plan to be reviewed at least once every five years. West Berkshire’s current Local Plan sets out our planning policies up to 2026, and this latest review, if approved, will take them up to 2041.

Regularly reviewing the Local Plan ensures the Council will meet both the current and emerging housing needs of the district. It sets the strategy for distributing development and policies for protecting, conserving, and enhancing the natural built and historic environment.

Speaking about the Local Plan Review, Councillor Denise Gaines, Deputy Leader, and West Berkshire’s Executive Member for Planning said, 

“We have now reached the next key milestone in the Local Plan process after a long and difficult journey. The council has been put in the most challenging position of being told to progress this plan by Central Government. We were ready to vote to withdraw the plan, but we were directed to proceed to examination by the Secretary of State. The sites identified in the main modifications are extremely contentious with many residents in West Berkshire, but we are in the invidious position of having to proceed to consultation.

 “If we do not continue to work with the Inspector then there is a very high probability that the development of the Plan will be taken over by Central Government and the Council will lose any influence and control over the process at considerable cost to our residents. 

“The Inspector now requires that we carry out a full public consultation on the main modifications which will give you, our communities, another opportunity to highlight your views and concerns to the Inspector.” 

The consultation runs until Friday 31 January 2025 and we’re encouraging residents to have their say.

Following the consultation the Council will be able to make a brief written response to any submissions received. All submissions and the Council’s response will then be sent to the Inspector so that he can prepare his final report. Click here for more.

What is a Rural Exception Site?

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Have you heard of a Rural Exception Site? These were originally introduced in 1991 as a mechanism for delivering affordable homes on small plots of rural land that would not otherwise be granted permission for housing development.

An exception site is literally an exception in planning terms. It allows for planning permission to be granted on land that would not normally be granted planning permission, possibly due to contraints like Area of Outstanding Natural Beauty, Green Belt, or simply because it is outside the settlement envelope or boundary of the village. Almost all exception sites are adjacent to a settlement boundary, as land within the boundary often has development value. It is this very fact of not having development value that makes the land more affordable for affordable housing development.

Our Rural Housing Enablers (RHEs) are keen to hear from Berkshire parish councils or rural community groups that think there may be a housing need in their village or parish. They have recently produced a Developing New Affordable Housing in Rural Exception Sites guide which can be found here.

Our RHEs can help groups and parish councils plot a route through the various processes and help put them in touch with others who might need to become involved.

“Building the homes people need brings vitality to rural communities and helps boost the rural economy at this difficult time,” our CEO Tim Parry observed. “This project helps rural communities in Berkshire carry out a housing needs survey and identify potential sites. We have already engaged with eight rural communities looking for advice and guidance about affordable housing and we have two housing needs surveys in the pipeline. Any rural community interested in exploring their options for meeting the local need for affordable housing should contact our Rural Housing Enablers at the earliest opportunity.”

Exciting News for Rural Communities in Berkshire

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We recently learned that we have been successful in our application to the Department for Environment, Food & Rural Affairs (DEFRA) for funding to provide a rural housing-enabling service to support Parish Councils in Berkshire to address their local affordable housing needs.

We are currently in the process of recruiting for this post and will be able to share more news about this shortly. This type of support has not been available since 2017 when funding for our previous project dropped to unsustainable levels. Since that time the housing situation for many rural communities has worsened, with increased house prices and a drop in the availability of rented homes. We are really keen to we use this funding to make a real impact on the provision of high-quality affordable homes for those living in our villages.

Through this service, CCB will be able to work with rural parishes in Berkshire to: 

  • Undertake a housing needs survey to establish evidence for the numbers and tenures of homes that might be needed.  We have budget available to carry out some surveys at no cost where a parish wants to explore rural affordable housing options.
  • Help with site identification and site appraisals to find a potential rural exception site in the parish.
  • Help parishes decide on the best delivery route to meet their ambitions: for example through a community-led approach whereby the community takes the lead in designing and commissioning the project, or through transferring the site to a housing association to develop in consultation with the community. We have built strong links with local housing associations who are committed to rural affordable housing and working collaboratively with communities.
  • Liaise with the local housing and planning authority to help the scheme achieve a planning permission. We are working closely with the Berkshire housing and planning authorities to deliver this programme.
  •  Coordinate the delivery of the site, including community engagement, funding, partnership agreements, and letting and sales arrangements.

This initial funding is only available until March 2025. Whilst we hope that the funding will be extended, we do want to use this period to make significant progress in the identification of suitable sites that can lead to new affordable homes for people priced out of local housing.

If you would like to register you interest in this project please contact Tim.Parry@ccberks.org.uk